Personal Budgets Pathway
Part three: Set up and monitoring
Separate bank account
The family and/or the young person must open a separate bank account.
The bank account must be completely separate with no overdraft or any other banking activity.
The AfC Bank details form (Vendor/Client form) is completed by the family and sent by KCIL SEND Support Team to the relevant SEND finance team member.
Payments are made termly
The annual sum of money will be paid to into the separate personal budget account by SEND finance on a Termly basis. The payment schedule will be detailed in the personal budget direct payment agreement.
Termly monitoring
Families must keep clear records of how the money received has been spent and allow KCIL and AfC to look at these records on a termly basis or within 31 days if requested.
Families will be expected to send bank statements and invoices to KCIL SEND Support Team as part of termly monitoring.
Point of contact
KCIL SEND Support Team will continue to act as a point of contact for support with the personal budget.
Any issues will be brought up at the Termly update meetings with KCIL SEND Support Team and AfC SEND Team Managers.
Upcoming Annual Reviews of those with personal budgets will be highlighted and dates planned together.
Annual review
During the Annual Review any underspend is recouped or forward amended. Any changes brought up by the Annual Review will be explored.
If any major changes are needed then this will return to the SEND panel.
If Annual Review suggests continuation of the personal budget the EHCP Coordinator will seek agreement from SEND Team Managers and the Personal Budget financial paperwork will be updated.
The Personal Budget can also be closed at this point.
